SCCSS Vendor Barcode Order Form

This is an order form for barcode labels that can be used at South Coast Cactus & Succulent Society sales.
The label sheets that are created from this order can either be printed by SCCSS or emailed to you as PDF's that you can print yourself.
Note that none of the information you enter will be stored on this or any website.

The labels we use are 1.5in wide and 1 in tall, 50 per sheet, and are either plain matte or weatherproof.
You might need the weatherproof ones if you intend to keep the labels on for a long time, they are made of a plastic material. The matte labels are paper and are cheaper, we have found that they can stand getting wet but can be damaged if handled roughly while still wet and will probably not last as long as the weatherproof.
Example:

To cover our costs we will charge ...

PDF file - free
printed matte - $1.00 per sheet of 50
printed weatherproof - $1.40 per sheet of 50

Printed sheets can be picked up at any society meeting once the order has been processed.
If you need them mailed the club will charge $3.00 per shipment.

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This button will be disabled until you have filled in all the required inputs. Hitting Next will perform some validity checks then take you to a confirmation page where you can review the order and either accept it or return to this page to make further changes.

This section is for the information we need to be able to contact you, and for record keeping. None of the information in this section will be included on the labels.

The name you trade under or if you are not a business it can be your full name. This name will not be on labels it is for contact and record keeping only.

This name of the person to be used as a contact. Will not appear on labels.

Your email address for contact purposes. Will not appear on labels. This website will send confirmation emails to this address so it should be ready to receive email from our address 'sccss.comms@gmail.com'. To make sure emails make it to your inbox you can add our address to your contacts, aka safe senders list, aka favorites.

You can optionally supply your phone number for contact purposes. It will only be used if we are unable to contact you through email.

Any text that you want to relay to the person fulfilling the order.

This section is to tell us how to deliver the labels.

* I will print my own labels:
We will send you PDF file(s) of the label pages for you to print. Please look at the help section 'Printing' to check that you will be able to print them yourself.

* Mail me the printed labels:
When you select this option an address input field will be revealed. We will package the labels and mail them to the address given.
Note that we will charge you to cover our costs, i.e. postage and envelope(s). Printed label sheets cannot be folded.

* Collect the labels at a society meeting:
We will print the labels and contact you to let you know they are ready for collection at any of our meetings. Bear in mind that it can take us up to 4 days to prepare the labels. You will need to place your order at least one month and 4 days prior to the sale.

* Collect the labels at the sale:
We will print the labels and bring them to the sale. You will need to apply the labels to your products during sale setup.

* Pick up the labels from Torrance:
We will print the labels and inform you where they can be picked up. My residence in in South West Torrance near the border with Redondo Beach on Pacific Coast Highway.

This is revealed when you select to have your labels sent by regular mail.

This section contains the information that will be on the labels and the quantities of labels needed.

This name will be on each label, next to the price. When a barcode is scanned at a checkout stand (like Square) the vendor code in the UPC code is looked up in the system and the corresponding vendor name is displayed.
The vendor name on the label does not have to exactly match the one in the scanning system but should be close enough so that checkout staff can verify the vendor. This is especially important if there are returns or disputes over pricing, etc.

When this order form is sent the vendor name will be checked against SCCSS records and if there is a mismatch you will be contacted.

The 5 digit vendor UPC code that has been assigned to you by SCCSS or by the CSSA.
If you have not been assigned a vendor code yet or are not sure what it is just leave this field blank.
It is imperative that this is the same as in the data in the checkout stand at a sale, otherwise proceeds will be sent to the wrong vendor.

When you submit this order form the vendor code will be checked against SCCSS records and if there is a mismatch you will be contacted. If you do not have a vendor code one will be assigned to you.

The text to use as a footer on each label just below the barcode. There should be some information on each label that allows customers to know who the vendor is in case they need to make contact. Reasons could be to purchase more from the vendor, to ask for growing tips. or worse to make a return.

SCCSS puts our website address in the label footer on our own labels, see the image in the help section 'Label size and material'. There is only room for 20 characters in this field, enough for a website address or a phone number.

If you leave this field blank we will put in southcoastcss.org, it's good advertizing and if a customer contacts us we can figure out how to relay any message to you. If you want it to be blank on the label please indicate by entering 'no', 'none', 'blank, 'n/a', etc.

See the help section 'Label size and material' for more information.
Weatherproof labels are slightly more expensive, around 50% more.

The recommended settings for printing are ...
Paper size: US Letter (borderless if available), Scale: 100%, Margins: None, Print headers: No.
Some applications may not have a setting for no margins, but might have a setting for Paper size: US Letter (Borderless) instead.

Unfortunately printing using an iPad, iPhone, or Android device may not be possible due to the lack of the ability to choose 100% scaling and/or no margins (borderless).

Vendor Information:

Delivery:

I will print my own labels

Mail me the printed labels

Collect the labels at a society meeting

Collect the labels at the sale

Pick up the labels from Torrance

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